Maintenance logbook for condos
The maintenance logbook: an essential management tool
At Condo Stratégis, we have a team of seasoned condominium managers who know through experience that effective building management is necessarily based on a complete and up-to-date condo maintenance logbook. Besides setting up a personalized maintenance logbook in the condos that don’t have one, we ensure its regular and totally customized monitoring according to the needs identified and evaluated for your condominium. It should also be taken into account that the maintenance logbook is at the expense of the syndicate and is only done at the request of the administrators.
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The advantages of a maintenance logbook
The proper management of a condominium requires knowing the history of the building, especially the work that has been carried out and scheduled, as well as the current guarantees and contracts. With condos that are subject to frequent rotations of administrators, a maintenance logbook is essential for liaisons between the teams and to transmit the memory of the building and the planned work. Concise and complete, it lets you take over the management of a building at the last minute without any problems.
A maintenance logbook also lets you manage the condo proactively by ranking the priorities, planning the work over several years, and budgeting for it. The occupants are calmer because the building is well maintained and unforeseen expenses are kept to a minimum, since the condominium is dealing with problems upstream and not having unnecessary costs due to operations carried out twice due to a lack of monitoring.
A summary document
Besides reiterating the history of the site and the date of construction or renovation of the building, its date of receipt, the technical description of the building, and the years when major works were performed, along with the technical files and contact information of the companies that intervened, we recommend including the following information in the condo maintenance logbook so that you have a complete file on the building:
- The contractual guarantees for the systems and facilities
- The service manuals for all the systems, facilities, and components of the building, customized according to the real needs of the condominium
- The maintenance and service contracts for the common facilities and their expiration dates
- The history and monitoring of the building maintenance strategy and planning.
A summary document
Besides reiterating the history of the site and the date of construction or renovation of the building, its date of receipt, the technical description of the building, and the years when major works were performed, along with the technical files and contact information of the companies that intervened, we recommend including the following information in the condo maintenance logbook so that you have a complete file on the building:
- The contractual guarantees for the systems and facilities
- The service manuals for all the systems, facilities, and components of the building, customized according to the real needs of the condominium
- The maintenance and service contracts for the common facilities and their expiration dates
- The history and monitoring of the building maintenance strategy and planning.
For a forward-looking condo
Thanks to a maintenance logbook updated in real time, a property policy that sets priorities and defines a multi-year work plan can be established by the condo board. A complete history of the building, especially the work performed, that is immediately accessible without needing to conduct lengthy investigations, lets you know the precise condition of the building and plan the work by prioritizing it. Finally, an analysis of the contingency fund can be performed on the solid foundations of the information contained in the condo maintenance logbook.
For a forward-looking condo
Thanks to a maintenance logbook updated in real time, a property policy that sets priorities and defines a multi-year work plan can be established by the condo board. A complete history of the building, especially the work performed, that is immediately accessible without needing to conduct lengthy investigations, lets you know the precise condition of the building and plan the work by prioritizing it. Finally, an analysis of the contingency fund can be performed on the solid foundations of the information contained in the condo maintenance logbook.
Discover our other services
Administrative management
We ensure the establishment and monitoring of the maintenance logbook in real time.
Financial management
We pit companies against each other and manage the expenses related to the contracts and work.
Building management
We monitor the service and maintenance operations of the companies under contract as well as the work.
Human resources management
We take care of hiring the union employees and notifying them of the changes to their job descriptions.